Executive & Program Assistant

Job description

Salary Range: $22.00-23.32 per hour Salary Note: Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary range above. Position Summary: The Executive and Program Assistant position is pivotal, challenging and multi-focal. This position is jointly supervised by the Executive Director and Senior Program Director and assists with all aspects of their departments, including Human Resources, Board of Directors, admin support and special projects. The Assistant is the administrative support for the agencies 340B program and clinical programs. Essential Functions and Responsibilities: Act as the executive assistant for the Executive Director (ED) and Senior Program Director (SPD) in all facets of agency administration, management, development and community relations Provide tools and organization to ensure effective communication with board of directors. Coordinate setup of board meetings and retreats Assist ED and SPD with coordination and development of critical agency plans Assist ED and SPD with reports, special projects and correspondence as necessary Assist ED and SPD with applicant recruiting, screening and onboarding Maintaining official files as designated by the Executive Director Coordinate execution of contracts and critical documents and ensure proper filing Coordinate special projects related to administration and management of agency Research, design and prepare formal and informal presentations Assist in development of agency policies and procedures Support SPD in healthcare administration tasks including filing credentialing & insurance applications Assist with preparations of Executive Summaries and other memoranda Represent the agency at various work-related and social functions at the direction of the ED Maintain sensitive and critical documentation Support ED and SPD led committees including the Employee Advisory Committee Other tasks as assigned, including training/cross-training other staff as needed Required Qualifications: 2 years of related administrative experience Prefer experience showing several years of verifiable, progressive responsibility as executive/administrative assistant Prefer experience in a healthcare setting Strong organizational and problem-solving skills with ability to prioritize Capacity to think independently and use mature professional judgment Strong written and verbal communication skills Proficiency in Excel, Adobe Suite, Word and file management in Windows Ability to take initiative and balance multiple tasks simultaneously Able to work with distractions and busy surroundings Able to attend to detail, Record-keeping and file management skills Able to present professional and pleasant manner at all times with staff, Board and others Ability to work well with others and handle stress with grace/sense of humor Reliable and consistent attendance Ability to use personal cell phone to run agency phone system software, MFA, etc. For a complete job description, please visit:https://hivalliance.sagehcm.com/jobs/51/1/#749