Receptionist

Job description

Job Title: Office AdministratorJob Description We are seeking a dedicated and professional Office Administrator to manage the reception area, ensuring effective communication both internally and externally. The ideal candidate will maintain a welcoming environment for all visitors while overseeing administrative tasks to support the office's smooth operation. Responsibilities Administer the reception area to ensure effective telephone and mail communications. Greet, welcome, direct, and announce visitors appropriately. Answer, screen, and forward incoming phone calls while providing basic information when needed. Receive and sort daily mail, shipments, and courier deliveries. Maintain security by following procedures and controlling access. Perform clerical duties such as filing, photocopying, collating, and scanning. Coordinate overall administrative activities for the office. Manage Document Control Program. Manage program log for vendors and guests. Responsible for office equipment maintenance, office layout, arrangement, and housekeeping of office facilities. Provide administrative assistance to the Human Resource, Warehouse, and other relative departments. Essential Skills Proficient in clerical and administrative skills. Customer service oriented. Strong Microsoft Office skills, including proficiency in Excel and Outlook. Bilingual in Spanish is a significant advantage. Excellent communication skills for professional interactions via phone and email. Additional Skills & Qualifications Experience with Microsoft Teams is a plus. Must have a good attitude, be a self-starter, and a problem solver. Assertive yet friendly personality capable of working well in a team environment. Work Environment This position operates in a professional office environment, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The work schedule is from 8:00 AM to 4:30 PM, Monday through Friday. Job Type & Location This is a Contract to Hire position based out of Eugene, OR. Pay and Benefits The pay range for this position is $20.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD& D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Eugene,OR. Application Deadline This position is anticipated to close on Aug 11, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRat...