Program Compliance and Records Manager

Join Early Childhood CARES as the Program Compliance and Records Manager and help support our early childhood special education program by overseeing records collection, documentation of practices, and retention schedules in compliance with multiple confidentiality and privacy regulations. Lead and support a small team, and collaborate with administrative staff, program coordinators, and service providers.

Department

Early Childhood CARES

Appointment Type and Duration

Funding Contingent (Faculty, Research OAs), Ongoing

Salary

Salary starts at $70,000; salary is commensurate with experience and qualifications

Compensation Band

OS-OA07-Fiscal Year 2026-2027

FTE

1.0

Application Review Begins

September 28, 2026, position open until filled

Special Instructions to Applicants

To ensure full consideration, please submit your complete application by September 28, 2026.

To be considered for this position, applicants must submit a complete application. A complete application must include:

• An online application
• A current resume
• A cover letter addressing how you meet the minimum and preferred qualifications

We welcome candidates with a variety of experiences and encourage you to apply, even if you do not meet every preferred qualification. Use your application materials to highlight the skills, perspectives, strengths, and experiences you would bring to the role.

Department Summary

Early Childhood CARES provides early intervention and early childhood special education services to infants, toddlers, and preschool children in Lane County. Over 1700 children who have developmental delays or disabilities are served each year.

Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, consultation with children in community preschools or childcare, and speech, physical or occupational therapy.

Service providers who work for Early Childhood CARES have teaching licenses or state license/authorization to teach young children. They are specialists in early intervention/early childhood special education, speech-language therapy, physical therapy, occupational therapy and school psychology.

Early Childhood CARES is funded by the Oregon Department of Education (ODE) with state and federal dollars.

Position Summary

The Program Compliance and Records Manager provides program-wide leadership for Early Childhood CARES records governance, regulatory compliance, data integrity and compliance-related administrative operations. The position interprets and applies federal and state requirements, including IDEA, FERPA, HIPAA, Oregon Administrative Rules (OAR), Oregon Department of Education requirements, Oregon Health Authority audit requirements, records retention rules, and confidentiality standards, independently in assigned areas and in collaboration with other program leadership when required for program-wide alignment.

The position establishes, approves, and implements local procedures in assigned areas of responsibility and collaborates with co-directors, program coordinators, and other program leaders on procedures requiring program-wide alignment.

The Program Compliance and Records Manager serves as a member of the program’s leadership structure for matters related to records governance, compliance strategy, documentation standards, reporting, data integrity, and workflow. The position has authority to identify compliance deficiencies, determine required corrective action, and direct staff, service providers, and subcontractors to correct incomplete, inaccurate, or noncompliant documentation or practices.

Decisions made by the Program Compliance and Records Manager affect audit readiness, program compliance, child and family privacy, state reporting, litigation exposure, corrective action plans, and continued grant compliance.

The Program Compliance and Records Manager is responsible for supervising a team of classified staff, including work direction, performance management, staffing recommendations, and corrective action in consultation with program leadership and Human Resources.

The position works independently while collaborating with the co-directors, program coordinators, and ecWeb project manager. This position is supervised by the Early Childhood CARES Co-Directors.

Minimum Requirements

• Bachelor's degree in education, special education, public administration, business administration, information management, health administration, social services or a related field; or an equivalent combination of education and experience may substitute for the degree requirement.
• Three years of experience interpreting and applying laws, rules, policies, or regulatory requirements in a regulated education, human services, health care, public-sector, or compliance-focused environment.
• Experience developing, implementing, or maintaining procedures, documentation standards, compliance processes, records-management practices, or operational controls.
• Experience working with confidential records, regulated data, or secure information systems.
• Two years of experience supervising or leading staff, including assigning and reviewing work, establishing performance expectations, and providing feedback on performance.

Professional Competencies

• Ability to exercise independent judgment in interpreting and applying complex legal, regulatory, and agency requirements.
• Ability to establish, approve, and implement local procedures and operating standards.
• Ability to identify compliance deficiencies and direct corrective action.
• Ability to supervise classified staff and exercise independent judgment in hiring, evaluation, discipline, and performance management.
• Ability to advise program leadership on compliance risk, workflow, staffing, reporting, and operational improvements.
• Skilled in managing multiple priorities, projects, and deadlines with strong organizational skills and attention to detail.
• Ability to communicate effectively verbally and in writing with diverse audiences, translating complex regulatory and technical information into clear guidance.

Preferred Qualifications

• Experience developing and implementing compliance procedures or operational controls in response to audit findings, agency guidance, or legal/regulatory requirements.
• Experience administering secure electronic records, database, or educational data systems, including user access, security permissions, data integrity, and reporting functions.
• Experience interpreting and applying IDEA, FERPA, HIPAA, Oregon Administrative Rules (OAR), and related Oregon Department of Education and Oregon Health Authority requirements.
• Experience preparing regulatory reports, conducting data analysis, and using data to support organizational decision-making.
• Experience working collaboratively with legal counsel, child welfare agencies, educational organizations, or other public-sector partners on confidentiality, records, or compliance matters.
• Experience supervising staff, including establishing performance expectations, conducting performance evaluations, addressing performance concerns, and participating in hiring or corrective action processes.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies.

Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

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