Graduate Program Coordinator

The College of Arts and Sciences (CAS) invites applications for a Graduate Program Coordinator. As a Graduate Program Coordinator in your assigned Academic Service Unit (ASU), you’ll play a key role in supporting graduate students throughout their academic journeys, coordinating graduate program operations, and collaborating with faculty and staff to ensure programs run smoothly. This position offers opportunities to take ownership of projects, solve problems, and contribute to a welcoming and supportive academic community.

Department

CAS Administrative Support

Classification

Office Specialist 2

Appointment Type and Duration

Regular, Ongoing

Salary

$19.36 - $28.75 per hour

FTE

1.0

Review of Applications Begins

October 12, 2026; position open until filled

Special Instructions to Applicants

Complete applications should include:

• A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
• Names and contact information for three professional references. Candidates will be notified prior to references being contacted.

Department Summary

The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges.

CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.

This position is in an Academic Service Unit (ASU), which houses staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.

Position Summary

The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU), and assists the Academic Programs Manager in administrative tasks and special projects, developing an in-depth knowledge and expertise to consistently coordinate and administer graduate program operations and special projects in assigned areas. This position is a primary, day-to-day point of contact for graduate students, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information.

This position oversees and coordinates the administration of the graduate programs within the assigned ASU. In assigned areas, the position will provide guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs. This position also assists the Academic Programs Manager and ASU faculty with special projects as needed.

This position is responsible for communicating with current and prospective students about deadlines, rules, and requirements; managing graduate websites; graduate student recruitment efforts toward enrollment goals; maintaining graduate student records; monitoring student progress, and compiling all graduate applications.

The Graduate Program Coordinator also works with the Psychology Director of Clinical Training to support clinical program administration, including student admissions and recruitment, regulatory requirements, and accreditation through the American Psychological Association (APA) and Psychological Clinical Science Accreditation System (PCSAS). In addition, this role supports current student academic and program milestones and provides program verification for alumni.

Special projects require independent research, analysis, review, and interpretation. The position may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or Academic Programs Manager. This position has responsibility for undertaking projects from set-up through completion and has near-exclusive control of many projects. Examples of projects include special event planning (e.g., symposia, conferences, etc.) and course schedule development.

This position reports directly to the Academic Programs Manager and works on the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues.

Minimum Requirements

• Two (2) years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Professional Competencies

• Ability to work effectively both independently and as a member of a team.
• Ability to effectively manage competing priorities and deadlines, solve problems, and adapt to changing needs while maintaining strong organization and attention to detail.
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
• Ability to understand and follow guidelines, policies, and procedures.
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
• Ability to work with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.

Preferred Qualifications

• Experience working in higher education.
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies.

Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here .

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