Financial and Administrative Supervisor

Application Deadline: Sunday, November 15, 2026, at 5 p.m. P.T.

Accepting Online Applications only through the City of Eugene Website

Information on How to Apply

Do you enjoy working collaboratively as part of a high-performing, collaborative and fast-paced team?

Do you have strong financial, supervisory, and interpersonal and supervisory skills?

Would you like to use your experience to support the community and the Eugene Police Department?

If you answered yes to these questions, this might be the perfect opportunity for you! The Finance unit of the Finance and Administration Division is looking for a positive, productive and collaborative individual that enjoys providing exemplary customer service to staff and the community.

This position supervises, directs, and manages the activities of the Finance Division’s financial and administrative services team. Primary supervisory responsibilities include management and coordination of financial functions for a large and multifaceted department including payroll for over 350 FTE, accounts receivable, accounts payable, purchasing/contracting, procurement cards, asset management, grant management and administration, charitable accounts, and seizures/forfeitures.

Primary financial responsibilities for this position include assistance with preparation and monitoring of the operating budget, financial analysis, grant administration and management and other financial obligations of the Police Department.

The Finance & Administration Supervisor provides financial support for EPD programs and plays a key role in the planning, organization, and management of a complex program area. Duties include the management and analysis of administrative and financial systems, policies, procedures and practices; providing staff assistance to Division Managers and/or Executive Managers; and supervision of professional and support staff for a complex and sensitive program area.

The successful candidate will be able to exercise dependability, good judgment, and a positive attitude to serve our department members and community. Candidate must be comfortable working in a chain-of-command structure while interacting with all levels of staff and will work well individually as well as part of team.

Classification

Management Analyst, Senior

Salary

$46.04 - $62.15 hourly / $95,763.20 - $129,272.00 annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).

Department, Division

Eugene Police Department, Finance and Administration

Union Representation

Non-Represented, Exempt

Work Location

Eugene Police Department Headquarters, 300 Country Club Rd, Eugene, OR 97401

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. with the flexibility per business needBenefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

Supervisory Duties

Assigns work activities and projects to Finance staff; monitors workflow and project status. Reviews work products of staff to ensure that they comply with policies, standards and customer requirements. Supervisor responsibilities include, but are not limited to, human resources (onboarding, processing employment changes and terminating employment), Personnel Action Forms, time entry, training records, contract administration and management (competitive solicitations, contract preparation and execution, contract amendments, contract payments, contract close-out, and other contract administration tasks), invoices (accounts receivable and payable), purchase order administration and payments.

Coordinate all functions of the office working environment, including health and safety of employees within the office, and day-to-day operations.

Plans and organizes assignments in the program area to achieve established objectives and time schedules, including assigning work activities, projects and programs; monitoring workflow; reviewing and evaluating work products, methods and procedures; developing methodology and schedules; completing or directing staff in completing assigned or special projects; preparing or overseeing the preparation of final reports and recommendations.

Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.

Plans, prioritizes, coordinates, assigns, supervises and reviews the work of professional, technical, or other clerical staff.

Financial Analyst Duties

Provides direct support and financial information to one division section manager, various project managers and the Finance & Administration Division Manager. Meets frequently, provides/receives data and information, and collaborates with other City Divisions as needed.

Participates in the development of short- and long-term goals and planning for the Finance section.

Responsible for managing and coordinating various elements within the assigned program area.

Actively research and apply for grants that support the mission and operations of the department. Coordinate grant usage and compliance reporting with project managers.

Develop systems, procedures and policies for financial processes that maintain best practices and strong internal controls.

Formulates and implements operating policy to facilitate functions throughout the city organization.

Oversees and/or performs a variety of highly complex professional technical, analytical and consultative work focusing on financial analysis, project development and implementation, organizational assessment and evaluation, program evaluation and program recommendation.

Assist with budget preparation, monitoring, and analysis, as well as fund management and balancing. Prepare cost estimates for budget recommendations; monitor and control expenditures. Develop and analyze cost projections, job costing and rate models. Prepare budget and expense adjustments ( journal entries) as needed.

Develops program goals, objectives, policies and budget proposals; consults with managers and supervisors to identify and develop program goals.

Reviews work products or activities for adherence and compliance with sound management practice and Federal and State laws and guidelines. Recommends changes, additions or revisions to policies and processes. Reviews complaints and performs effective problem solving.

Interprets and provides advice regarding City policies and procedures to Executive Managers, Division Managers and supervisors; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures.

Recommends changes in policies, procedures, and methods in the assigned program area; proposes strategies for implementing changes and efficiencies; oversees implementation of changes.

Serves as liaison and provides assistance to City departments, employees, and the public regarding complex City policies, practices and processes.

Ensures implementation of and adherence to the City's Affirmative Action and diversity work plans. Coordinates the implementation of effective processes and models to produce diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.

May prepare and administer budget for programs and projects; prepares cost estimates for budget recommendations; monitors and controls expenditures.

May present to internal and external committees, boards, and other groups as assigned.

Actively supports and respects diversity in the workplace.

Complete designated job tasks, special projects, and all other duties as assigned to meet team, department, and City of Eugene goals while working cooperatively, efficiently, and productively in a team environment.

Actively demonstrates high levels of employee engagement, accountability, coachability, and responsibility for personal performance and results.

Performs other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Management Analyst, SeniorMinimum Qualifications

Experience

Four and a half years of related professional finance operations and administration experience, preferably in the public sector, including at least one year of supervisory or program management experience.

Education

Equivalent to a Bachelor's degree from an accredited college or university in the assigned program area, such as business administration, public administration, economics, finance or a closely related field.

Additional qualifying professional level experience may be substituted for the educational requirement.

Background

Must pass a police background investigation.

In addition to the knowledge and abilities required by the Management Analyst classification in the assigned program area, the ideal candidate will have the following knowledge, skills, and abilities:

Knowledge of

In-depth knowledge of legal requirements, best practices, methods and impacts in financial management. Understanding of complex organizational structures and interrelationships.

Principles and practices of budget preparation and administration, operation and financing of department and/or division programs and functions, legal requirements of government finance and public contracting.

Principles and practices of public purchasing and contracting, including solicitations, managing accounts receivable and payable, and grants reporting.

Principles of supervision, training and performance evaluation or professional program/project leadership.

Skills In

Intermediate to advanced level Excel and database management skills.

Strong analytical skills which will enable the successful candidate to perform a variety of analytical and technical tasks related to budget development and monitoring, reporting and development of recommendations.

Strong interpersonal, presentation, verbal and writing skills, particularly in relaying technical and financial information to non-technical and non-financial personnel.

Ability to

Effectively administer a variety of program responsibilities; prepare a work plan and coordinate the work of others; prepare and administer a multi-fund budget.

Evaluate, develop and implement financial and management information systems and data-extraction/query and reporting tools to meet the division’s financial information and decision-making needs.

Analyze and administer complex contracts.

Recognize organizational and operational deficiencies and initiate corrective action.

Read, interpret and apply accounting standards, contracts, grant agreements, laws and regulations, and financial documents and reports. Depending on position, read and understand construction drawings, specifications, and maintenance manuals.

Make public presentations to a variety of audiences on a number of subjects with a varying degree of complexity.

Analyze problems, identify alternative solutions, propose actions in support of appropriate goals, and implement recommendations.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Gain cooperation through discussion and persuasion.

Independently design and develop specialized programs.

Evaluate impact of program decisions upon the organization. Handle various and conflicting work assignments.

Work towards creative problem solving involving sensitive situations and issues.

Conduct long-range planning for the program area.

The City of Eugene encourages individuals of all communities and backgrounds to apply for job opportunities as we strive to provide the best service to the public. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable knowledge, skills, and abilities from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.Eligibility List

This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.

Non-Represented Retirement Program

Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees’ Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%.

From January 1, 2020, through December 31, 2034, most retirees may work for a PERS-participating employer for an unlimited number of hours while continuing to receive their pension benefit based on HB 2296. If you have questions about your specific situation, including any restrictions to hours, please refer to the PERS: Work After Retirement.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes.

In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 8-10 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.